01Fixed asset & inventory management

Control every asset.Trust every number.

Manamuri is the system of record for what your organization owns — where it is, who has it, what happened to it and what it’s worth — from acquisition to disposal.

See the asset lifecycle
Fixed Asset / Assets
Manamuri fixed asset register: all assets with number, name, category, status, branch and department

Asset code

901/CAT1/CAT1-3/CMP/00052

Active

Lenovo ThinkPad E14 Gen 5 Laptop

Electronics › Laptops

Branch
Pokhara Cluster (901)
Custodian
Unassigned
Date
04 Jul 2022 · 2079/03/20 BS

Cost

NPR185,000

Illustrative asset · fields and screens are from Manamuri

02The problem

Spreadsheets know what you entered. They don’t know what happened next.

Six places each hold a piece of an asset’s story. None of them hold all of it — and none of them talk to each other.

Manamuri turns them into one connected asset lifecycle — a single source of truth.

  • 01Spreadsheet

    assets_FINAL_v7.xlsx

    who changed row 212?

  • 02Email

    Re: laptop moved to Lakeside?

    unanswered · 3 weeks

  • 03Branch

    Branch store list

    kept locally, updated rarely

  • 04Finance

    Depreciation workbook

    recalculated by hand

  • 05Inventory

    Stock count sheet

    doesn’t match the ledger

  • 06Audit

    Request: history of 14 assets

    due Friday

03What an audit asks

Nine questions every organization must answer.

Ownership, location, movement, value, lifecycle, accountability, audit. Manamuri keeps one record that answers all of them — at any moment, not only at year-end.

  1. 01

    What do we own?

    → Asset register

    Categories, sub-categories, generated asset codes

  2. 02

    Where is it?

    → Branch & location

    Branch, department and physical location

  3. 03

    Who has it?

    → Custody

    Named custodian and the date custody began

  4. 04

    What happened to it?

    → Status & history

    Active, on maintenance, split, merged, disposed

  5. 05

    How much is it worth?

    → Book value

    Cost, accumulated depreciation, closing book value

  6. 06

    Has it moved?

    → Branch transfers

    Requested, reviewed, approved or rejected

  7. 07

    Has it depreciated?

    → Depreciation batches

    SLM or WDV, set per category group

  8. 08

    Was it disposed?

    → Disposal & reversal

    Sale, abandon or exchange — with gain or loss

  9. 09

    Can we prove all of this?

    → Audit logs & reports

    Who, what, when — exported to Excel

Manamuri answers all nine — from one record.

Follow one asset through its life
04How it works

From acquisition to disposal, one record.

Follow a single laptop through seven stages. Each one adds to the same record — nothing is re-typed, nothing gets lost between systems.

  1. 01 · Acquire

    Every asset starts with its paperwork.

    Procurement details travel with the asset from day one — purchase order, supplier, invoice, how it was acquired and how it was funded.

    New asset · draft

    Cost of goods

    NPR185,000

    PO number
    PO-2079-0418
    Supplier
    Sample Traders Pvt. Ltd.
    Document no. / date
    INV-5521 · 2022-07-04
    Acquisition type
    Purchase
    PO number
    PO-2079-0418
    Supplier
    Sample Traders Pvt. Ltd.
    Document no. / date
    INV-5521 · 2022-07-04
    Acquisition type
    Purchase
    Cost of goods
    NPR 185,000
    Funding
    100% internal · 0% donation

  2. 02 · Register

    One record. One generated asset code.

    Each asset is filed under a category and sub-category and receives a code built from your own structure — branch, category, sub-category, company, sequence.

    Settings / Asset Code Generation
    Manamuri Asset Code Generation settings showing the code structure Branch, Category, Sub Category, Company
    Branch
    901 · Pokhara Cluster
    Category
    CAT1 · Electronics
    Sub-category
    CAT1-3 · Laptops
    Asset code
    901/CAT1/CAT1-3/CMP/00052
    Status
    Active

  3. 03 · Assign

    Know who has it, and since when.

    Assets sit in a branch and department, with a named custodian and the date custody began — filterable across the whole register.

    Fixed Asset / Assets
    Manamuri asset register with filters for category, custodian, branch and department
    Branch
    Pokhara Cluster (901)
    Department
    Business Service Dept.
    Custodian
    A. Shrestha
    Custody date
    2022-07-18 · 2079/04/02 BS
    Location
    Second floor, desk 14

  4. 04 · Transfer

    Movement with approval, not a message in a chat.

    Moving an asset between branches is a request that a reviewer approves or rejects. The record keeps who asked, who decided, when, and why.

    Fixed Asset / Asset Movement
    Manamuri asset movements list with from-branch, to-branch, status and transferred-by columns
    From → To
    Pokhara Cluster (901) → Lakeside Branch (039)
    Status
    Pending → Approved
    Initiated by
    Branch officer
    Reviewed by
    Branch manager
    Dates
    AD and Bikram Sambat

  5. 05 · Depreciate

    Depreciation you can re-run, explain and trace.

    Straight-line or written-down value, configured per category. Each run is a batch up to a date; every asset keeps its opening and closing book value.

    Fixed Asset / Depreciation
    Manamuri depreciation batches with method, total depreciation, assets processed and status
    Group
    Electronics · SLM · 5 years
    Batch
    FY 2081/82 year-end (Asar closing)
    Opening → closing
    ≈ NPR 109,800 → 72,700
    Accumulated
    ≈ NPR 112,300

  6. 06 · Audit

    History that reads itself back.

    Every change is logged with who, what, when and from where. The Master Asset Register exports to Excel for any fiscal year and depreciation batch.

    Settings / Audit Logs
    Manamuri audit logs listing events such as Branch Migration Approved with date, event, target and source
    Audit log
    Date & time · Actor · Event · Target · Source
    Report
    Master Asset Register
    Fiscal year
    2083
    Export
    Excel

  7. 07 · Dispose

    Close the record without losing it.

    Sell, abandon or exchange an asset and Manamuri fixes its book value on the disposal date and works out the gain or loss. A reversal keeps the history intact.

    Fixed Asset / Disposal
    Manamuri disposal records with disposal type, purchase price and a Reverted marker
    Disposal type
    Sale
    Disposal date
    2026-09-24 · 2083/06/08 BS
    Book value at disposal
    ≈ NPR 28,600
    Sale price
    NPR 40,000
    Gain / loss
    ≈ +NPR 11,400
05The product

The real thing. Not a mockup.

Every screen on this page is Manamuri itself, captured from the product.

5.1 · Dashboard

The whole organization, on one screen.

Totals, status, depreciation and pending work — drawn from the same register everyone else is working in.

Manamuri dashboard: total assets, active assets, total asset value, depreciated value, pending movements and assets by category

  1. 01

    Value, two ways

    Total asset value beside depreciated value and total closing book value.

  2. 02

    Work waiting

    Pending movements — transfers that a reviewer still has to approve.

  3. 03

    Closing book value

    What the register is worth today, after every depreciation run.

  4. 04

    By category

    Assets, useful life, cost and net book value for each category.

5.2 · Asset register

Every asset, identified once.

A generated asset code, a category and sub-category, a branch, a department, a custodian — and a status that always says where the asset is in its life. Filter by any of them. Import and export in bulk.

  • ActiveIn service and depreciating
  • On maintenanceOut of service, still on the books
  • SplitDivided into new assets
  • MergedCombined into another asset
  • DisposedSold, abandoned or exchanged
Fixed Asset / Assets
Manamuri asset register with status filters: All assets, Active, Disposed, On Maintenance, Merged, Splitted

5.3 · Asset movement

Movement you can follow.

Transfers between branches are requests, not edits. A reviewer approves or rejects; the initiator can cancel while it’s pending. Who asked, who decided, when, and why — recorded in both calendars.

From

Pokhara Cluster

Branch 901

To

Lakeside Branch

Branch 039

Asset

901/CAT1/CAT1-3/CMP/00052 · Laptop

Requested
Fixed Asset / Asset Movement
Manamuri asset movements with from-branch, to-branch, status (Cancelled, Rejected, Approved), transferred-by and date columns
Fixed Asset / Depreciation
Manamuri depreciation batches: up to date, method, total depreciation, assets processed, description and status
Fixed Asset / Reports
Manamuri asset reports: total, active, disposed and under-maintenance counts above the Master Asset Register

5.4 · Depreciation & reports

Numbers that reconcile.

Choose straight-line or written-down value for each category. Run depreciation up to any date, on demand or on a schedule. Then export the Master Asset Register for the fiscal year you’re closing.

Example depreciation groups by category
CategoryStraight-lineWritten-down
ElectronicsSLM · 5 yearsWDV · 25%
VehiclesSLM · 8 yearsWDV · 20%
FurnitureSLM · 7 yearsWDV · 25%
LandNot depreciated—

Example groups, as configured in Settings / Depreciation Groups

5.5 · Inventory

The same discipline for consumables.

Not everything is a fixed asset. Stationery, forms and supplies get SKUs, purchases, stock by branch, FIFO costing, requisitions and audit-ready adjustments.

Inventory / Stock
Manamuri stock records by SKU and branch with available quantity, available amount and reserved quantity

01

Stock by branch

Available and reserved quantity and value for every SKU at every branch.

Inventory / Requisition
Manamuri requisitions list with pending, partially fulfilled, approved and rejected statuses

02

Requisitions

Branch requisitions and internal consumption — pending, approved, partially fulfilled or rejected.

Inventory / Adjustment
Manamuri inventory adjustments marked Found or Missing with quantity and reason

03

Stock adjustments

Record what a physical count found or missed, with a reason. Reversible, never silent.

Inventory / Reports
Manamuri inventory summary report with opening quantity and value, purchases and adjustments

04

Inventory reports

Opening, purchase, adjustment, consumption and closing — by SKU and by branch, exportable to Excel.

06Features

Everything the lifecycle needs. Nothing it doesn’t.

Twelve capabilities, one record. Hover a row to see the screen behind it.

07One asset, complete history

Every step, on the record.

One laptop, from purchase to sale. Each entry is something Manamuri records — who, where, when and what it was worth.

Asset code

901/CAT1/CAT1-3/CMP/00052

Lenovo ThinkPad E14 Gen 5 Laptop

Electronics › Laptops

  1. 01 · Entry

    Active

    Registered

    04 Jul 2022 · 2079/03/20 BS

    Location
    Pokhara Cluster (901)
    Responsible
    Business Service Dept.
    Cost
    NPR 185,000

    Asset created; code generated from the organization's structure.

  2. 02 · Entry

    Active

    Assigned

    18 Jul 2022 · 2079/04/02 BS

    Location
    Pokhara Cluster (901)
    Responsible
    A. Shrestha · custodian
    Book value
    NPR 183,600

    Custodian and custody date recorded against the asset.

  3. 03 · Entry

    Active

    Transferred

    12 Mar 2024 · 2080/11/29 BS

    Location
    Pokhara Cluster (901) → Lakeside Branch (039)
    Responsible
    Reviewed by branch manager
    Book value
    NPR 122,500

    Transfer requested, reviewed and approved. Book value carried to the receiving branch.

  4. 04 · Entry

    Active

    Depreciated

    16 Jul 2025 · 2082/03/32 BS

    Location
    Lakeside Branch (039)
    Responsible
    FY 2081/82 year-end batch
    Book value
    NPR 72,700

    Straight-line, 5 years. Opening and closing book value stored per asset, per batch.

  5. 05 · Entry

    Active

    Audited

    16 Jul 2026 · 2083/03/32 BS

    Location
    Lakeside Branch (039)
    Responsible
    Finance · Master Asset Register
    Book value
    NPR 35,700

    Appears in the Master Asset Register with every earlier step traceable in the audit log.

  6. 06 · Entry

    Disposed

    Disposed

    24 Sep 2026 · 2083/06/08 BS

    Location
    Lakeside Branch (039)
    Responsible
    Disposal · Sale
    Book value at disposal
    NPR 28,600

    Sold for NPR 40,000 → gain of ≈ NPR 11,400. A reversal would keep this row in the history.

08Built in, not bolted on

Trust comes from structure. Manamuri’s is part of the model itself.

No customer counts or vanity figures here — just what the product is made of, counted from its own definitions.

  • Every asset

    5asset states

    Active · On maintenance · Split · Merged · Disposed

  • Every movement

    4transfer outcomes

    Pending · Approved · Rejected · Cancelled

  • Every value

    2depreciation methods

    Straight-line · Written-down value

  • Every record

    2calendars

    Gregorian (AD) and Bikram Sambat, side by side

09Governance

From operational data to financial confidence.

Each step hands its record to the next. By the time numbers reach a report, they’ve passed through controls — and left evidence behind.

01Operations

Control

Branches, departments, employees and roles decide who can see and do what — down to individual permissions.

Evidence left behind

Role and permission assignments; visibility scoped to a branch or opened to all.

10Use cases

One record. Many ways of looking at it.

Built around branches and the people who answer for assets. Pick a seat.

Close the year on numbers you can explain.

  • Depreciation by method, per category, batch by batch
  • Gain or loss on every sale, from the book value on the disposal date
  • The Master Asset Register for any fiscal year — in Excel

DepreciationDisposalReports

Fixed Asset / Depreciation
Depreciation batches with method, total depreciation and assets processed
11About

Manamuri is part of Sanduk Suite.

Sanduk is a suite of operational products for organizations that run on records. Manamuri is the one that governs what the organization owns — assets and inventory, from acquisition to disposal.

Manamuri carries the Sanduk name and mark. Ask us how it fits with the way your organization already works — and what else is in the Suite.

Talk to us about the Suite
SANDUK SUITEMANAMURIASSETS & INVENTORY
12Request a demo

Know what you own.Know where it is.Know what it’s worth.

A walkthrough of the full asset lifecycle in Manamuri — registration to disposal, and the audit trail behind it.